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Scope

All University employees and faculty (full or part-time).

Reason for Policy

To outline the policy for use of personal property for University operations.

Policy Statement

As a general policy, employees should not use personal property on University premises to perform their jobs.  Exceptions to this policy may be approved by the administrative head if it is believed to be in the best interest of the University.  In such cases, an agreement should be executed between the employee and the University.  This policy does not affect use of personal vehicles.

If employees use personal property such as cell phones, tablets, computers, calculators, or tools, the University will not insure or assume liability for the loss or damage of said property.

There may be circumstances where the use of personal property, such as musical instruments or special equipment, may be appropriate in the conduct of University responsibilities.  In such cases, an agreement should be executed between the employee and their administrative superior.  This agreement shall identify the equipment to be used and the length of service required.

Definitions

Accountabilities

Additional Details

Forms

Related Information

The Collected Rules and Regulations Section 110.010H addresses the use of University property in reciprocal agreements with other institutions.  This regulation is not applicable to individual employees. https://umsystem.edu/ums/rules/collected_rules/facilities/ch110

Policy 22602 on Methods of Transportation and Allowances

History

Formerly Business Policy 411 – Use of Employee Personal Property  (revised 4/5/1993)

Procedure